Bill what you can, when you can and manage variations to your contracts with ease.

Information stored in Contracts can be used to drive billings, coordinate receivables processing and enhance change order management. For each of your customer agreements, Sage Timberline Contracts stores scope of work, terms of payment, important dates, status, supporting documents, customer contacts, project contacts and more. Sage Timberline Contracts also tracks billing requirements and variations to the standard (main) contracts.

Contract setup and tracking

Easily set up and track contract terms, scope of work, status, contacts, and billing information for each contract and contract item.

• Use standard contracts to speed setup and maintain consistency.
• Assign billing methods, invoice formats, rate and markup tables, retainage percentages, and more for each contract item.
• Access retainage held, billed and balance amounts by contract item.
• Link contracts and contract items with jobs, cost extras and cost codes.
• Assign general ledger accounts and identify general ledger revenue account exceptions for each contact item.
• Track all supporting documents with a simple checklist.
• Put contracts or contract items on hold.
• Change status of contracts after they have been approved.
• Approve multiple contract items at one time.

Tracking Variations made easy.

Contracts works with Job Cost to streamline variations as they are raised, requested and approved.

• Record the reason for the variation, the scope, the dollar amount or unit price, and units.
• Automatically change contract and item amounts based on approved variation orders.
• Record multiple items per variation and tie them to variation items within in Job Cost.
• Create variations in Contracts based on variation requests in Job Cost.
• Revise variation requests in Job Cost from Contracts (e.g., reduce the amount prior to approving).
• Analyse the profitability of variations by tracking estimated cost vs. contract amount.
• Inquiry and reporting

Contracts comes with many pre-designed inquiries and reports, including Derived Totals, Contract Item Billing Summary, Contract Variation Log, Contract Schedule of WIP, and many more.

Additional features

• Assign general ledger account prefixes (e.g., divisions, departments, companies) to contracts and contract items.
• Link contracts, items and change orders to cost extras.
• Add up to 250 custom fields to contracts, contract items, and contacts for additional information tracking

Sage Timberline Office Billing module can use information stored in Contracts to produce your customer invoices automatically.

Job Cost can work with Contracts to manage every step of the variation process— from request through to approval.

Sage Timberline is Australia’s leading Construction and Property Management Accounting Software

Sage Timberline accounting software is Australia’s leading building, property management and construction accounting engine, used by over 1,000 organisations throughout Australia and 20,000 organisations worldwide.

Sage Timberline Office automation makes setting up new contracts easy. You can set up predefined templates to quickly enter new contracts. And through the interface to Sage Timberline Accounts Receivable, you can automatically enter customer information already stored.

Sage Timberline Main Contract Screen